Privacy Policy

Introduction

MinuteMind ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered meeting intelligence platform.

Information We Collect

Account Information

• Name, email address, and contact information
• Company name and role
• Account credentials and authentication information

Meeting Content

• Audio recordings and transcriptions
• Meeting summaries and insights generated by our AI
• Participant names and speaking patterns
• Action items and tasks created from meetings

Usage Information

• How you interact with our platform
• Meeting frequency and duration
• Feature usage patterns
• Technical information about your device and connection

How We Use Your Information

• Service Provision: To provide, maintain, and improve our AI meeting intelligence services
• AI Processing: To generate transcriptions, summaries, and insights from your meetings
• Communication: To send you service updates, security alerts, and support messages
• Analytics: To understand usage patterns and improve our platform (aggregated data only)
• Security: To protect against fraud, abuse, and security threats
• Legal Compliance: To comply with applicable laws and regulations

Data Security and Encryption

We implement industry-leading security measures to protect your data:

• Encryption: All data is encrypted in transit and at rest using 256-bit AES encryption
• Access Controls: Strict access controls and authentication mechanisms
• SOC 2 Compliance: Our infrastructure meets SOC 2 Type II standards
• Regular Audits: Ongoing security assessments and penetration testing
• Data Centers: Secure, certified data centers with physical security measures

AI Training and Your Data

We DO NOT use your meeting content to train our AI models without explicit consent. Your meetings, transcriptions, and insights remain private to your organization.

We may use aggregated, anonymized usage patterns to improve our platform performance, but individual meeting content is never used for model training.

Data Retention and Deletion

• Meeting Recordings: Automatically deleted after processing (typically within 24-48 hours)
• Transcriptions and Summaries: Retained according to your subscription plan settings
• Account Data: Retained while your account is active and for a reasonable period after deletion
• Data Deletion: You can request deletion of specific meetings or your entire account at any time

GDPR and International Compliance

For users in the European Union, we comply with the General Data Protection Regulation (GDPR). Your rights include:

• Right to Access: Request copies of your personal data
• Right to Rectification: Correct inaccurate or incomplete data
• Right to Erasure: Request deletion of your personal data
• Right to Portability: Export your data in a machine-readable format
• Right to Restrict Processing: Limit how we process your data
• Right to Object: Opt-out of certain data processing activities

Third-Party Integrations

MinuteMind integrates with third-party platforms (Zoom, Google Meet, Microsoft Teams, etc.) to provide our services. When you use these integrations:

• We only access the minimum data necessary to provide our services
• We comply with each platform's API terms and privacy requirements
• You can revoke integration permissions at any time
• Third-party platforms have their own privacy policies that also apply

Cookies and Tracking

We use essential cookies to provide our services and optional cookies to improve your experience:

• Essential Cookies: Required for login, security, and core functionality
• Analytics Cookies: Help us understand how you use our platform
• Preference Cookies: Remember your settings and preferences

You can control cookie preferences through your browser settings or our cookie consent manager.

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by:

• Sending an email to your registered address
• Posting a notice on our platform
• Updating the "Last updated" date at the top of this policy

Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us: