Privacy Policy

Overview

This policy covers both the MinuteMind application (including our mobile apps) and the MinuteMind marketing website at minutemind.co. The section The MinuteMind Application below describes how the app handles your account and content, including AI processing and account deletion. The remaining sections describe data submitted through the marketing website and basic website analytics.

The MinuteMind Application

When you use the MinuteMind app to capture thoughts, run or upload meetings, and manage tasks, we process the following to provide the service.

Information the App Collects

• Account information: your name and email address
• Audio you record or upload (voice captures and meeting recordings)
• Content you create: transcripts, summaries, notes, tasks, documents, and messages
• Usage and diagnostic information to operate and improve the app (via our own, self-hosted analytics)

AI Processing

MinuteMind uses AI to transcribe, summarize, and help act on your content. Audio is transcribed on our own servers. To generate summaries, action items, drafts, and assistant responses, your text content is processed by AI models. Depending on your plan and settings, this runs either on our own self-hosted models or is sent to third-party AI providers — currently Google (Gemini), OpenAI, Anthropic, and Perplexity. These providers process your content to return results on our behalf and do not use API content to train their models. We do not send your name or email to these AI providers, and we do not sell your data.

Deleting Your Account and Data

You can request deletion of your account and all associated data from within the app (Settings → Delete account) or by emailing hello@minutemind.co. A deletion request starts a 30-day grace period during which it can be cancelled; after that, your account and all associated content are permanently deleted from our systems.

Security in the App

Data exchanged between the app and our servers is encrypted in transit using TLS (HTTPS).

Information We Collect Through This Site

Contact Form

• Name
• Email address
• Message content
• Whether you checked the privacy consent box
• Your browser timezone, which is added to API requests by the frontend

Lead Magnet and Waitlist Forms

• Email address
• Your browser timezone
• For the Elite waitlist only: optional campaign parameters such as utm_source and utm_campaign

Try-It-Out Demo

• Text you type into the demo
• Audio you record and upload through the demo
• Your browser timezone

Checkout and Payment-Related Data

• Email address
• Full name, if provided by you or supplied by Stripe
• Selected plan and billing cycle
• Stripe session, customer, and subscription identifiers
• Payment status and refund or cancellation events sent by Stripe webhooks

Website Analytics

• We may load Microsoft Clarity on this site when it is configured in the environment
• That can collect usage and device information such as page interactions, clicks, scrolls, and technical/browser data

How We Use This Information

• To reply to messages sent through the contact form
• To send requested downloads or waitlist confirmations
• To process demo submissions
• To create and manage paid subscriptions and related account setup workflows
• To operate, troubleshoot, and improve the website and onboarding flow
• To monitor website usage through analytics when enabled
• To comply with legal obligations and handle abuse, fraud, refunds, or disputes

Where Data Goes

Based on this website code, data submitted through the site may be sent to the following service providers or systems:

• Mailjet for contact emails, lead magnet emails, and waitlist emails
• Stripe for checkout, subscriptions, and payment webhooks
• Microsoft Clarity for website analytics, when enabled
• MinuteMind backend services for demo processing, lead capture, account provisioning, and subscription updates

What This Site Stores

This marketing site forwards most submitted data to email providers, payment providers, or MinuteMind backend services. Based on the code in this repository, the landing site itself does not maintain its own user database for contact messages, lead magnets, or the try-it-out demo.

The site may still temporarily process or log request data on the server while handling a submission. If a third-party email provider is not configured or returns an error, the server code may log submitted form data for operational troubleshooting.

Cookies and Tracking

We do not operate a cookie consent banner on this website today. If Microsoft Clarity is enabled, Clarity may use cookies or similar technologies as part of its analytics service.

You can limit cookies through your browser settings. You can also block analytics scripts using browser privacy tools or content blockers.

Security

We take reasonable steps to protect information submitted through this site, including using established third-party providers for email delivery and payment processing.

We do not claim on this page that MinuteMind is certified under SOC 2 or similar programs unless and until that has actually been completed.

Retention

Retention depends on the system that receives the data:

• Contact and lead emails may remain in Mailjet mail logs or internal inboxes
• Payment and subscription records are retained by Stripe and the MinuteMind backend as needed for billing and support
• Demo submissions sent to the backend are retained according to backend-side rules, which are not defined in this repository
• Analytics retention is determined by Microsoft Clarity when enabled

Your Choices

• You can choose not to submit forms on this site
• You can request deletion of your app account and data in the app (Settings → Delete account) or by email, and you can contact us to request deletion of information you submitted through the marketing site
• You can use browser controls to limit cookies and analytics technologies
• You can contact Stripe directly for payment-method management handled inside Stripe Checkout

International Users

If you are in the EEA, UK, or another jurisdiction with privacy rights, you may contact us to request access, correction, or deletion of the personal information you submitted through this website, subject to applicable law and our need to keep certain records for billing, security, or legal reasons.

Changes to This Policy

We may update this page when our website flows or providers change. When we do, we will update the date at the top of this policy.

Contact

For privacy questions or deletion requests for the app or this marketing site, contact: